Wedding Planning Spreadsheets: Free Templates to Keep You on Track

When it comes to wedding planning, staying organised is half the battle. That’s where wedding planning spreadsheets come in handy. Wedding planning spreadsheets are your go-to for keeping all your ducks (or floral arrangements) in a row. But, between you and me, wouldn’t it be easier to have everything in one app?

Our resident wedding experts have made a wedding planning spreadsheet template for you, complete with tabs for each area of wedding planning. You can make a copy of this wedding spreadsheet and edit it to suit all your planning needs - but honestly, we'd recommend using the free Hitched wedding planning app for something more intuitive and easy-to-update!

Wedding planning spreadsheet

Wedding Planning Spreadsheets: Free Examples to Keep You On Track

Spoiler alert: our free wedding checklist has you covered. Still, for the spreadsheet enthusiasts out there, here’s your ultimate guide to spreadsheet wedding planning.

Why Use a Wedding Planning Spreadsheet?

Google spreadsheet wedding planning are the unsung heroes of the big day prep. Some weddings may be small and simple so might require less work and preparation, but larger events will need more work. Asian wedding planning spreadsheets are essential, as they tend to be larger celebrations so demand more attention to detail. 

Wedding budget spreadsheets are perfect for:

• Tracking your budget: Keep tabs on every penny, from your venue deposit to those last-minute sparklers for the send-off.
• Staying on top of tasks: Organise what needs to be done, when, and by whom.
• Managing guest lists: Know exactly who RSVP’d, who needs a follow-up, and where they’ll sit.
• Keeping vendor details in check: Store contacts, quotes, and payment deadlines in one place.

While spreadsheets are great, why reinvent the wheel when our free wedding checklist app does all this (and more) for you? Whether you're after a way to monitor your budget, arrange your seating plan or organise your guest list, our handy app has you covered. Plus, we even have a helpful walkthrough video for each tool over on our YouTube channel!

Essential Wedding Planning Spreadsheet Templates

Whether you're after a planning tool or just a wedding to do list template, here are the must-have spreadsheets to keep your planning on track:

1. Budget Tracker

• Know what you’re spending and where. A budget tracker helps:
• Break down your total budget into categories (venue, catering, attire, etc.).
• Track deposits, payments due, and balances.

However...our budget tool makes budget tracking easier by auto-calculating totals for you!

2. To-Do List

• From booking vendors to writing vows, this spreadsheet keeps you on top of it all:
• Create deadlines for tasks.
• Assign responsibilities to your partner, family, or wedding party.

But honestly, wouldn’t it be simpler to let our wedding checklist tool send you reminders?

3. Guest List Tracker

• Track RSVPs, dietary preferences, and plus-ones:
• List all invitees with contact info.
• Note who has RSVP’d and their meal choices.

Our app even syncs your guest list with your seating chart, saving you hours of hassle.

4. Vendor Records

• Keep all your vendor details in one place:
• Log who you’ve contacted, their quotes, and booking status.
• Track payment schedules and deadlines.

Or, skip the manual entry and let our app’s vendor organiser do it for you.

5. Seating Chart

• Plan who’s sitting where without the headaches:
• Group guests by table.
• Adjust easily for last-minute changes.

Better yet, our app’s drag-and-drop seating tool makes this a breeze. But if you're a budget sheet for weddings enthusiast, you can find a ready-to-go Google Spreadsheet ready for you to copy and use for your own purposes here. 

Free Downloadable Wedding Planning Spreadsheets

For those who love a good spreadsheet, we’ve got you covered with a free template. Make sure to save your own copy of this wedding organiser so you can edit it to suit your needs. But remember, all these features are available in our app - minus the spreadsheet wrangling.

Tips for Customising Wedding Planning Spreadsheets:

Want to make your spreadsheets work harder for you? Here’s how:

• Colour-code for clarity: Highlight different categories or deadlines for easy navigation.
• Add filters: Make sorting tasks or vendors quick and simple.
• Set formulas: Automate calculations for budgets or RSVPs.
• Use tabs: Create separate sheets for budget, to-do lists, and guest details within one file.
• Backup your work: Save your spreadsheet to the cloud so you never lose it.
• Or, skip the fuss and let our app do the heavy lifting.

How to Make Your Own Wedding Planning Spreadsheet

If you’re a DIYer at heart, here’s a step-by-step guide to creating your own planning spreadsheet:

Budget Tracker:

• Columns: Category, Estimated Cost, Actual Cost, Paid, Balance.
• Rows: Venue, Catering, Photography, etc.

To-Do List:

• Columns: Task, Deadline, Assigned To, Status (e.g., Not Started, In Progress, Complete).
• Rows: Book venue, Order invitations, Finalise guest list, etc.

Guest List Tracker:

• Columns: Name, Contact Info, RSVP (Yes/No), Dietary Requirements, Table Number.
• Rows: One for each guest.

But for those using our wedding planning app, here's how to use our free guest list tracker tool: 

Vendor Records:

• Columns: Vendor Name, Contact Info, Quote, Booked (Yes/No), Payment Deadline.
• Rows: Photographer, Florist, DJ, etc.

Seating Chart:

• Columns: Table Number, Guest Names, Notes (e.g., wheelchair access).
• Rows: One row per table.

If that sounds like a lot of effort, our app’s templates are ready to go - no setup required.

With spreadsheets or our app, the choice is yours. But let’s be real: why juggle formulas when our free wedding budget planner can streamline your entire planning process? Download it today and focus on what really matters: enjoying the journey to your big day!