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Weddings

About

The Swan at Hay Hotel is a truly wonderful setting for your wedding. With Georgian elegance, romantic gardens and a welcoming team, we work closely with you to ensure that you have the perfect wedding day.

Amy, with her years of experience organising events, will work closely with you at each stage to ensure that your day is as perfect as possible. The beauty of arranging your wedding with the owner is that you can have the wedding that you want, with few rules and regulations. You will enjoy working with Amy and will find that no question is too big, too small or too silly, and the answer is usually 'yes'.

Chef Harry Mackintosh draws upon his classic French training to create delicious dishes that will impress the most discerning guests and everyone is suitably impressed with the wedding breakfast. To that end, we always invite the bride and groom (and parents, if they wish) to enjoy a wedding taster meal as our guests. This ensures that you are absolutely happy with the food that you will have on your special day. If you want something different, talk to us, and we'll have fun creating your perfect menu together.

The Swan at Hay is licenced to hold civil ceremonies, and can accommodate up to 80 people in The Garden Room, overlooking our beautiful walled garden, while The Coach House Suite can accommodate up to 120 guests for the wedding breakfast. Alternatively, if your wedding is a more intimate affair, then you may wish to use The Garden Room for a wedding breakfast for up to 50 guests. With the ceremony complete, the gardens provide a perfect backdrop for photographs and a drinks reception. Alternatively, the hotel’s wonderful Georgian rooms provide an indoor location if necessary.

The Swan at Hay offers excellent evening entertainment facilities with its dance floor, well-stocked bar and access to the garden. With 17 en-suite bedrooms, guests can also stay overnight. You can all enjoy breakfast together the morning after the wedding and swap stories and happy memories.

We offer all-inclusive packages and do not charge additional venue-hire fees. Everything is automatically included in the price, just as you would hope for.

We specialise in offering a well-run yet relaxed wedding where everyone is looked after and is made to feel welcome. Everyone will have wonderful memories of a magical day. We look forward to you getting in touch.

  • Stunning Grade-II listed venue in Welsh countryside
  • Beautiful walled garden for romantic photos
  • Licenced for civil ceremonies - the whole day can take place in one location
  • Exquisite food, locally sourced, beautifully prepared. A trial meal is included in all wedding packages.
  • Expert wedding co-ordinator services included with all wedding packages
  • Comfortable en-suite accommodation available for family and close friends
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Frequently asked questions

Venue type:

In the country
Small hotel

Ceremony options:

Civil ceremony licence

Dining options:

Seated meal facilities
Alcohol licence
Buffet meal facilities
In-house catering

Evening entertainment:

Dance floor
Entertainment licence
Live band facilities
Evening reception facilities
DJ facilities

Overnight accommodation:

Overnight accommodation for wedding couple
Overnight accommodation for guests

Venue staff assistance:

Master of ceremonies/toastmaster
Wedding coordinator

Venue leisure facilities:

Hairdresser
Beautician

Other features:

Exclusive use
Accessible facilities
Car parking
Changing room for wedding guests
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Reviews for The Swan at Hay

We're all about trust. Our community relies on honest reviews to make your big decisions easier.
5.0 out of 5 rating
5.0 out of 5 rating
15 reviews
100% recommend it
  • Quality of the service
    5 out of 5 rating
  • Response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value for money
    5 out of 5 rating
  • Flexibility
    5 out of 5 rating
M
Mrs Sent on 31/07/2015
5 out of 5 rating

Thank you for a very special day

Dear Amy,
As the mother of the bride, I would like to thank you so much for all your hard work: always responding to messages, texts, e-mails and phone calls that I know you have been receiving all day and night for months!
We had a wonderful day and S & J could not have been happier.
Very, very many thanks from all the family.
xxxxxxx
A
Anonymous Sent on 31/07/2015
5 out of 5 rating

Such a special day

Dear Amy, Amy's Dad and your hotel team,
We wanted to say a massive thank you for hosting our wedding on 20th June and helping to make it such a memorable day! We just had a ball and feel everything went incredibly smoothly.
Our guests kept telling us what a great time they were having and one couple has already returned for a couple of nights!
The Swan at Hay will now live in our hearts as a very special place.
Love, J & N
A
Anonymous Sent on 24/07/2013
5 out of 5 rating

Better than I could have wished

Dear Amy,
I cannot thank you enough for the wonderful day that you gave Frank and me. It was better than all wish and expectations.
Planning the wedding with you was so much fun, and your help with recommendations was really appreciated.
The day itself could not have been more wonderful, with excellent feedback from the guests. The food was delicious, the service exemplary, and the whole day full of love and laughter. Also, the lifts that you gave our guests when they couldn't find a taxi back to their B&Bs were beyond generous.
Thank you once again, you helped make our day particularly special.
Love M xx
PS My maid of honour has just been to a wedding and she said, 'They could have done with an Amy!'
A
Anonymous Sent on 01/11/2012
5 out of 5 rating

Winter Wonderland Wedding

Dear Amy, Harry and all at The Swan,
A belated note to thank you all so much for all your hard work and effort in making our wedding day such a wonderful event for us, our family and our friends. We had such an amazing day with so many fantastic memories, the beef wellington being one of them! Everyone was made to feel so well looked after and the relaxed atmosphere was just what we were hoping for.
With best wishes, hope to visit again soon,
A
Anonymous Sent on 20/10/2012
5 out of 5 rating

Absolutely perfect!

We chose the swan for our wedding venue because we felt it would be perfect for older and younger guests. The space in the garden, bar and lounge for older relatives and the bigger coach house for guest who wanted to enjoy a wedding dj!
We had the most perfect wedding day, Amy and her staff were so accommodating, nothing was too much and they made us feel like family, even giving lifts to some town people who had no idea that taxis do not exist in Hay!!
The food was superb and the canapés will as one relative remarked, ' go down in family history!' king prawns were delicious!! All our family and friends stayed in the swan the night of the wedding and loved its character and fresh, hot breakfast!! The rooms are homely and full of character. I feel this wedding venue is a hidden gem in Herefordshire, as a bride, I couldn't have asked for more. Absolutely perfect.
A
Anonymous Sent on 05/09/2012
5 out of 5 rating

Such a wonderful experience

Dear Amy, Harry and all of the staff at The Swan at Hay,
just to say a huge thank you for everything you did to make our wedding such a wonderful experience for us, our friends and our families.
Everyone commented on the beautiful gardens, amazing food and how welcome they were made to feel.
Also, a special thank you for everything you did to make my mum feel part of the day,, helping with Skype and making sure that she had the same meal really enabled us to enjoy our day, knowing that she felt, in some way, with us. Again, thank you.
A
Anonymous Sent on 05/09/2012
5 out of 5 rating

The Best Day Ever!

Dear Amy and all the staff,
Thank you once again for helping us to have the best day ever - our wedding day at The Swan - on 29th June. Everything was perfect - the beautiful rooms, delicious lunch and evening buffet and above all, the friendly, helpful and efficient staff, who made everyone feel special.
We can't wait to come back on our anniversary.
Best wishes,
M
Mrs Sent on 05/09/2012
5 out of 5 rating

Wonderful Wedding Day

Dear Amy,
I must thank you and your team for the level of service you provided on Saturday which made L & I's wedding so special. Nothing was too much trouble and everyone had a memorable day.
I will certainly recommend The Swan as a perfect venue for a perfect wedding!
Kind regards,
B
B&M Sent on 04/09/2011
5 out of 5 rating

Our perfect day

Dear Amy and everyone at The Swan,
We cannot thank you enough for helping us create our perfect wedding day. It was just perfect and everything we had hoped for.
We were a bit worried as we had some stretching requests, especially with the food, and we were delighted with the results! We adored the Beef Wellington, and the chocolate fondants were heavenly! Harry, you are an amazing chef!
It's been a couple of weeks and I think the my feet have just about recovered from all the dancing.
It was a magical day and I wish I could do it all again. I'll just have to re-live it with the video.
Sending you all our love and thanks for such a wonderful day.
A
Anonymous Sent on 03/03/2011
5 out of 5 rating

A truley heavenly day

Dear Amy,

Thank you for such an amazingly wonderful day. We cannot thank you enough. Everything was just as we had hoped for, and more. I'm even sure that the wonderful weather was down to you!

The service, the food, the setting... we couldn't have wished for anything better. My parents are delighted as their friends keep saying how good the food was. Those Yorkshire puddings were something else!

And thank you for allowing the brass band to play in the garden. It was such a wonderful surprise.

I cannot stop gushing as it really was the best day ever.

Thank you for everything, and hopefully see you soon to thank you in person (and show you the photos!)
V & J
A
Anonymous Sent on 20/01/2011
5 out of 5 rating

Thank you for a wonderful day

Dear Amy,
Thank you so much for all your help and effort before and especially during our wedding. We both really appreciate all that you did on the day. It felt as though everything went so smoothly and know that's down to you and all your staff at The Swan. We had such a special day.
We've had so many friends say how great the food was and how well it all worked out with everyone staying there.
ALl our love,
M&W
W
Wedding Sent on 08/09/2010
5 out of 5 rating

Perfect Wedding at The Swan at Hay

If you're looking for a wedding venue look no further. Amy and the staff were fantastic from start to finish. The stress was taken from the happy couple letting them enjoy there day. The food which was excellent was served with effiency and calm. The venue it self set the day off brilliantly. It may have been grey and raining outside but it was full sunshine within the walls of The Swan.
T
Tracey Sent on 22/02/2010
5 out of 5 rating

Thank you for the perfect wedding!

Thank you so much for the lovely wedding that you organised on Tuesday 16th February. It was everything we had hoped for and more. The table was beautiful and the setting perfect. Thank you for all your kindness over the past few months. Nothing was too much trouble for you and we will always appreciate it.
We will be back again as we love it in Hay on Wye. Thank you Amy.
M
Mark Sent on 26/01/2010
5 out of 5 rating

A magical day

The moment we walked into The Swan and met Amy, we knew we had found our venue. The beautiful surroundings and excellent food made it the best possible venue for our big family celebration. Every extra detail we wanted to include was done to perfection and as a result of the super communication and professionalism, everyone from 6 months to 76 years was catered for to the highest of standards.
Thank you so much Amy and all the staff for making our perfect day.
N
Nicola Sent on 18/01/2010
5 out of 5 rating

Thank you for making our day so perfect!

Thank you for making our wedding day so perfect! We had a fabulous time and everything you provided for was excellent. One of our guests said that the food was the best he'd ever had at a wedding and we would second that! Can't wait to come back to Hay so that we can have a meal at The Swan again.
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